Remote Online Notarization (RON) is no longer the future but it is the present. If you are a business person, a signing agent, or a person who requires to have notarizations that are legally valid and fast, an online notary service can save you hours.
Not all platforms are accepted in all states and in most states notaries are obliged to utilize a platform that is specifically given the green light by the Secretary of the State or other authorizing officials. A practical, state-sensitive list of popular RON providers and notes about approvals is given below to enable you to select a solution that is operational where you are located including guidance to those seeking a notary in NY.
Rapid Reality Check on the State Level.
According to recent tracking, most states in the U.S. have now legalized some manner of remote online notarization, although rules and processes of vendor-approval vary by state. A large number of states have public lists (PDF or web pages) of certified RON technology vendors. You should always verify what your state has on the current list of vendors.
Popular Online Notary Platforms(Approved by the State’s Notes)
- Notarize
It is one of the most known consumer-facing RON platforms. Notarize services documents of all types nationwide and is generally allowed or registered by numerous states (often under names such as “Proof” or similar partners in the industry). Also make sure you look at the approved-vendor list of your state to identify the precise name of the product.
- NotaryCam
A long-term RON supplier used by banks, title firms and government agencies. NotaryCam appears on numerous state list of vendors and frequently one of the named technologies states permits for remote use. In case you find NotaryCam in your state list then you can proceed with confidence.
- DocuSign (DocuSign Notary)
DocuSign offers e-notary/RON services (commonly marketed as DocuSign Notary or DocuSign Notary/Notary) and appears in a number of state directories or approved by various regulating offices, permitting platform approvals. Check the listing of states as there are a few that do not combine e-notarization and RON approvals.
- SIGNiX
Specializes in secure digital signature with RON solutions; SIGNiX appears on the lists of several states as an approved technology to perform remote or electronic notarization. Best option in case the organization focuses on audit trails and security.
- Pavaso /Guardian Consumer Services (Pavaso brand)
Pavaso finds extensive application in real estate closings and it is listed on several state vendor lists in both RON and e-closing workflows. In case you are in the real estate or title business, check whether your state regulator specifically lists Pavaso.
- NotaryLive (and other signing-agents platforms)
Several services, including NotaryLive and other signing-agency networks, are usually accepted or authorized in other states; they are usually included in the list of the authorized vendors. Always compare the name of the vendor in the state list to the platform that you want to use.
- Blend, Rocket Close, DocMagic, OneSpan, BlueNotary, Expedite ( DocVerify ) and others.
Most states, particularly those where the mortgage and title business is in operation, have lengthy lists that take into consideration Blend, Rocket Close (Amrock), DocMagic, OneSpan, BlueNotary, Expedite/DocVerify and others. If you work in lending or title, review the PDF of approved-vendors in your state (such as Maryland, Nebraska and Wisconsin publish a list).
A Short Checklist to Verify a Platform is Approved in your State.
- Visit your state Secretary of State (or notary commissioning office) website and enter the term RON approved vendors: in many states downloadable lists (PDFs) of the approved vendors are provided.
- Note in case your state does not need approval of the vendors, inquire if RON platforms are required to be of certain technical specifications (audio-visual standards, identity proofing, retention). The National Notary Association also includes a guide platform on a state-by-state basis.
- Match exact vendor names. The vendors are also sometimes presented by a parent company or product name for example Expedite / DocVerify.
A special Note to Individuals Searching Notary in NY.
The state has updated its approach of electronic and remote notarization: electronic notary registration and RON regulations were implemented and the state has instructions related to the electronic and remote notarial acts. In case you require a notary in NY, capable of the remote online notarization procedure, ensure that the notary is registered as an electronic-notary and what RON platform they operate on.
Contact Public Notary Today
The decision of which online notary service to select entails a balance of convenience, compliance, and geographical location coverage that you require. Since approvals can vary and the names of the platform can be different in the list of states, the most ethical option is to first confirm your state’s vendor list and then pick a provider that is listed specifically.
Need help? Public Notary can:
1) verify your state approved-vendor list on your behalf,
2) refer you to a RON platform that has been granted authorization in your state of operation, and
3) have a secure remote notary appointment (and even for clients who require a notary in NY).
Contact Public Notary and we will ensure that your next online notarization will be quick, legal and without any stress.
